Introduction

At Koda Mae Design, your privacy matters. This Privacy Policy explains what information I collect, and how I use and protect it. I aim to be transparent about my practices, and to handle your personal information responsible. It will also explain your rights in relation to your personal information and how to contact Koda Mae in the event you have a complain.

By using this website, engaging with Koda Mae Design social media accounts, or contacting Koda Mae Design, you agree to the collection and use of your information as described in this policy. When I refer to ‘website’ in this Privacy Policy, the term will be deemed to include all social media accounts and online communities including Instagram Pages, and TikTok accounts.

By providing Koda Mae Design with your data, you warrant to us that you are over 16 years of age. This website is not intended for children and I do not knowingly collect data relating to children.

Purpose of This Privacy Policy

The purpose of this Privacy Policy is to explain:

• What personal information I collect.

• How and why I collect it.

• How your information is stored and protected.

• When your information may be shared.

• Your rights regarding your personal information.

I only collect information that helps me provide my design services, respond to enquiries, improve this website, and meet any legal obligation. This may include data you provide through this website when you fill in the contact form, sign up to receive information from us, join any waitlists, purchase any products or services, or take part in any giveaways.

It is important that you read this Privacy Policy together with any other policies and notices you receive under any special circumstances, such as signing contracts when engaging in services, or entering giveaways when I am collecting or processing personal data about. This Privacy Policy works together in tandem with other policies and is not intended to override them.

Who I am // Data Controller

Koda Mae Design is a digital design studio providing branding, logo design, and creative services for small businesses and individuals.

For the purpose of applicable privacy laws, Koda Mae Smith is the data controller and responsible for your personal data (collectively referred to as “I”, “me”, or “my” in this Privacy Policy.

Contact Details

If you have any questions about this Privacy Policy, or how your personal information is handled, please contact me using the details set out below:

Full name of legal entity: Koda Mae Smith trading as Koda Mae Design
Name of person to contact: Koda Mae
Email address: KodaMaeDesign@hotmail.com

You have the right to make a complaint at any time to the above details, and I would appreciate the chance to deal with any concerns in the first instance, because I care deeply about your data protection rights.

Third-Party Links

This website may include links to third-party websites or services for your convenience. Once you leave the Koda Mae Design website, I am not responsible for the privacy practices, content, or security of those third-party websites. I encourage you to read their Privacy Policies before providing any personal information.

Data Collection

Depending on how you interact with this website, I may collect information such as:

• Your name.

• Email address.

• Business name.

• Phone number (if applicable).

• Information you include in enquiry or contact forms.

• Project details you choose to share.

• Billing address, delivery or postal addresses.

• Bank account and payment card details (if applicable).

• Website usage information, such as pages visited, browser type, device information, and IP address through analytics tools and cookies.

Sensitive Data

Koda Mae Design does not intentionally collect sensitive personal information, such as information relating to your health, race, or ethnicity, religious beliefs, political opinions, sexual orientation, or criminal history.

Please avoid including sensitive information when submitting enquiries or contacting me. If sensitive information is provided voluntarily, it will only be used where reasonable necessary and handled with appropriate care.

When such information is needed, I will only collect the following sensitive data about you in order to deliver my services you have purchased or enquired about, send you update emails, send you marketing emails, and/or receive your project requests:

• Email address.

• Forename and Surname.

• Business Name.

• Billing Information.

I require your explicit consent for processing sensitive data, and will ask you to confirm that consent before processing.

How Its Collected

Koda Mae Design collects personal information in a few different ways, including when you:

• Complete a contract or enquiry form with me.

• Submit a project application.

• Subscribe to a newsletter or marketing emails (if offered).

• Contact me by email or through social media.

• Book a discovery call or consultation.

• Make a purchase or engage my design services.

• From financial and transaction data from providers of technical, payment, and delivery services such as PayPal.

• Browse this website, where certain information may be collected automatically through cookies, analytic tools, or similar technologies, such as your IP address, browser type, pages visited, and the time spent on the site.

I only collect personal information that is reasonably necessary to provide my services, respond to enquiries, improve the website, or meet legal obligations.

How Your Data Is Used

Your personal information may be used to:

• Respond to your enquiries.

• Provide quotes and design services.

• Manage client projects and communications.

• Send invoices and project-related documentation.

• Improve this website and user experience.

• Monitor website performance through analytics.

• Comply with legal or regulatory obligations.

• Protect the security of the website and business.

I do not sell your personal information to third parties.

Where trusted third-party service providers (such as website hosting, email platforms, payment processors, or analytics providers) assist in operating my business, they may process personal information on my behalf only as necessary to provide their services.